RFQ Processing for Custom Fabricators

Stop Letting
Messy RFQs
Eat Your Nights

You forward the mess. We return a quote-ready packet — missing-info checklist, clarification draft, and quote framework — for your approval. Nothing goes to the customer without you.

RFQ processing for wide-format print shops

30-60 minutes per RFQ. Multiplied by your monthly volume.

Most wide-format print shops spend hours every week cleaning up RFQs before they can even quote. Forwarded chains. Vague dimensions. Substrate hedging. Multiple deliverables in one ask.

  • 01Read the forwarded thread.
  • 02Separate every deliverable.
  • 03Normalize dimensions, quantities, and materials.
  • 04Flag missing details.
  • 05Build the first quote framework.

INPUT – what we receive

Messy inbox artifact
Structured in Under5minutes

OUTPUT – what we return

Quote-ready packet
GFQ
Lakeside Brewhouse signage packet
Ready for estimator review
Project SummaryGrand opening signage package with exterior and interior deliverables.
Rate Inputs[populated from your shop’s rates]

Line Items

Separated from one email
ItemNotesCost basis
Patio bannerConfirm finished width: 22-30 ft range.shop rates
Pull-up standsQty range: 3-4 units near entrance.shop rates
Foam-core menusMenu-special boards for interior placement.shop rates
Window decalsConditional on glass readiness.shop rates

Material Breakdown

Estimator-ready assumptions
Exterior banner: confirm vinyl weight and finishing. Pull-ups: standard retractable stands assumed. Foam-core: indoor menu boards.

Suggested Margin + Sourcing

Compact quote notes
Margin: [populated from your shop’s rates] Vendor notes: banner stock, stands, decal film.

Missing-Info Flags

Questions before final quote
  • Final banner dimensions.
  • Confirmed pull-up quantity.
  • Exterior material preference.
  • Exact delivery deadline.

What this saves you

If your shop’s effective hourly rate is above $75, GFQ pays for itself on every RFQ. The more you process, the steeper the math tilts in your favor.

Time saved per RFQ
30-60 min
Per-RFQ cost at typical pricing
~$75
Breakeven hourly rate
$75-150/hr

Forward us a recent RFQ from your inbox.

Full packet back within the hour. No commitment. No setup fee for the test.

Download as PDF →

In most railing, stair, and gate shops, RFQs arrive as photos, sketches, half the dimensions, no finish details, and a vague deadline. The email sits while you are on the floor. By the time you open it that night, you still have to figure out what is missing, write the follow-up, and turn the mess into something quoteable. That delay costs jobs when another shop responds faster.

What GetFabQuotes does

01

Extracts the job details

Customer, material, dimensions, quantity, finish, due date, delivery, and install requirements pulled from every email, photo, and attachment.

02

Flags what's missing

A plain-English checklist of everything needed before a quote can be priced.

03

Drafts the clarification email

Ready to send to the customer, in your voice, asking for what's missing.

04

Prepares the quote packet

A structured draft with assumptions flagged — for you or your estimator to price and approve.

How it works

How GFQ Works

Three steps. No software to install. No workflow change.

  1. 01

    Forward your RFQ to [email protected]

    Email, PDF spec, screenshot from a customer text — forward as-is. We handle the parsing.

  2. 02

    We extract and structure

    AI pulls dimensions, materials, quantities, finish requirements, and delivery timing. A human reviews before anything reaches you.

  3. 03

    You get a quote-ready packet

    Structured packet returns to your inbox within 24 hours. All variables surfaced and line-itemized, ready to paste into your estimating workflow. Quote out, win the job.

Who we are

Built for the Shops Most Estimating Tools Forget About

GetFabQuotes was built specifically for small and mid-size custom fabricators — railings, stairs, gates, ornamental iron, architectural metal, roofing edge metal. Shops where the variability of every RFQ prevents systematic modeling in CNC-style platforms. We’re a service, not a platform: no software to install, no workflow to change. You forward your RFQs to a single email address; we send back structured, quote-ready packets. The point is to give you back the estimating hours that don’t pay the bills — so you can spend more time on the work that actually wins jobs.

Why fabricators trust GFQ

Why Fabricators Trust GFQ

FAQ

Frequently Asked Questions

What kinds of RFQs do you handle?

Custom fabrication: railings, stairs, gates, ornamental iron, architectural metal, roofing edge metal — anything that requires shop drawings, takeoffs, or customer-specific specs. If your RFQs come in as emails, PDFs, or sketches rather than CAD files, you’re our audience.

What about pricing on the RFQs you process?

We extract dimensions, materials, quantities, and specs — we don’t price. Pricing stays your decision; we just give you the structured input to price faster.

What if I get a packet that’s wrong?

Reply to the packet email with the correction. We re-process within 24 hours at no charge.

Do I need to change my workflow?

No. Forward RFQs to [email protected] from your existing inbox. Packets come back to the email of your choice. Works alongside whatever estimating software you already use.

What if I cancel?

No questions asked. We delete all your data within 30 days of cancellation and confirm in writing. You keep all packets we’ve already sent.

How is this different from Paperless Parts or SecturaFAB?

Those platforms are built for CNC, laser, and sheet-metal shops where parts can be modeled in their system. GFQ is for shops that work from drawings, sketches, or customer descriptions — where the variability of every job prevents systematic modeling. We meet your RFQs where they live: email.

Pilot offer

$500 setup + $750/month

Up to 10 RFQs/month processed into quote-ready packets. Setup includes your quote format, job types, materials, preferred assumptions, and the way you like customer emails written.

If one extra won job pays for the month — it's doing its job.

Send one real RFQ and we'll return a sample packet — no commitment